Track stock and sales by giving each product a unique record, counting opening stock and recording each sale, delivery, return and adjustment. Reconcile the recorded quantity with a physical count. A POS system helps when a sale updates the same inventory record your team uses to check availability.
Start with a stock count you can trust
Create a product record for each item you sell. Distinguish sizes, colours and pack quantities so staff do not record different items as the same product. Record the selling price separately from the cost of buying the item.
Count what is physically available before importing opening quantities. Record the count date and who checked it. Importing an old spreadsheet without checking it carries its errors into the new system.
- A unique product code and clear name
- Unit of measure and opening quantity
- Selling price and purchase cost
- Supplier and reorder information where available
Record every movement, including the exceptions
A sale reduces available stock; a delivery increases it. Returns, damaged goods and corrections need their own records. Write down why an adjustment was made so a later count can be explained.
Illustrative example: opening stock of 20 units, plus a delivery of 10, minus 7 sold and 1 damaged, leaves 22 units. If the shelf count is 21, investigate the difference instead of changing yesterday's sales to make the totals agree.
Check the POS workflow before committing
Test a normal sale, a return and a stock correction with a small catalogue first. Check whether stock changes immediately, how cash and card payments are recorded, and which staff can change prices or quantities.
Confirm device, printer, barcode and internet requirements for your actual setup. POS software and a card terminal are separate decisions; do not assume a software subscription includes payment hardware.
Using Naasre for products and in-store sales
Naasre brings products, inventory and in-store sales into a business workspace. Core has no subscription payment, supports one business and includes one additional business tool. A website is optional; website connections require a suitable paid plan.
Start with a few products and review the stock and sale records before moving your whole catalogue. Online payment activation requires business checks and provider approval. Consult the current plan and payment terms before choosing your setup.
Related questions
01Do I need a website to track stock in Naasre?
No. You can use Core for in-store products and sales without a website connection.
02Does recorded stock replace physical counts?
No. Physical counts help identify missing movements, damage and entry errors. Reconcile differences and record the reason for each correction.